This document is also available as a PDF from here




What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?


Spread of Covid-19 Coronavirus



·                     Staff

·                     Visitors to your premises

·                     Cleaners

·                     Contractors

·                     Drivers

·                     Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions

·                     Anyone else who physically comes in contact with you in relation to your business




Hand Washing

·                     Hand washing facilities with soap and water in place.

·                     Stringent hand washing taking place.

·                     See hand washing guidance.

·                     Drying of hands with disposable paper towels.

·                     Staff encouraged to protect the skin by applying emollient cream regularly




Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, reception area using appropriate cleaning products and methods.



Social Distancing

Social Distancing -Reducing the number of persons in any work area to comply with the 2-metre gap


Taking steps to review work schedules including start & finish times/shift patterns, working from home etc. to reduce number of workers on site at any one time. Also relocating workers to other tasks.

Redesigning processes to ensure social distancing in place.

Conference calls to be used instead of face to face meetings.

Ensuring sufficient rest breaks for staff.

Social distancing also to be adhered to in canteen area and smoking area.


Wearing of Gloves

Where Risk Assessment identifies wearing of gloves as a requirement of the job, an adequate supply of these will be provided. Staff will be instructed on how to remove gloves carefully to reduce contamination and how to dispose of them safely.



Symptoms of Covid-19

If anyone becomes unwell with a new continuous cough or a high temperature in the workplace they will be sent home and advised to follow the stay at home guidance.

Line managers will maintain regular contact with staff members during this time.

If advised that a member of staff or public has developed Covid-19 and were recently on our premises (including where a member of staff has visited other work place), the management team of the workplace will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken.


Mental Health

Management will promote mental health & wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever support they can to help

Reference –


Employees to be reminded on a regular basis to wash their hands for 20 seconds with water and soap and the importance of proper drying with disposable towels. Also reminded to catch coughs and sneezes in tissues – Follow Catch it, Bin it, Kill it and to avoid touching face, eyes, nose or mouth with unclean hands. Tissues will be made available throughout the workplace.

Posters, leaflets and other materials are displayed


Checks will be carried out to ensure that the necessary procedures are being followed.





Staff to be reminded on a daily basis of the importance of social distancing both in the workplace and outside of it.

Management checks to ensure this is adhered to.














Staff to be reminded that wearing of gloves is not a substitute for good hand washing.






Management will offer support to staff who are affected by Coronavirus or has a family member affected.













Regular communication of mental health information and open door policy for those who need additional support.




Ian Sotheran